Dates for Receiving Applications and informations at different levels :

(1) District level

All applications, duly filled in by applicant Youth Clubs in the prescribed format, should be processed by concerned Youth Coordinator, and one outstanding Youth Club at district level should be selected by district level committee under the Chairmanship of Deputy Commissioner/Collector and other members of the committee as listed in Annexure - II. All these formalities should be completed by the end of June every year. The name of the selected Youth Club from district alongwith necessary documents and details including application should reach the Regional Coordinator before 10th July every year Regional Coordinator should send the names alongwtih the complete documents attached with original application and other details of the District Level Awardee youth clubs to the Zonal Directors before 15th July every year.
The Zonal Directors at their level should compile list of District Level Outstanding Youth Clubs from their respective zones and the same should be sent in a manner that it may reach NYKS Hqrs. before 25th July every year It may kindly be noted that information received after the stipulated date will not be entertained for release/adjustment of funds under the scheme.

(2) State level

The Zonal Director and the nominated Regional Coordinators by the Zonal Director from the concerned zone should put before the State Level Committee on Outstanding Youth Club Award, all the selected district level applications from the concerned State/zone for final selection of a Youth Club at State Level. The committee for selection of State Level outstanding Youth Clubs has been given in Annexure-II

The Zonal Director/Regional Coordinator as per the norms should pay a visit to the Youth Club who has been finally selected for State Level Outstanding Youth Club Award by the State Level Committee. The Zonal Director/Regional Coordinator during his personal visit will verify and authenticate the details of other claims made by the Youth Club and will prepare a visit report. Besides this, Zonal Direcotr/Regional Coordinator may also give a certificate in this effect.

The above mentioned details along with the original application and documents, minutes of the meeting as well as visit report should be made ready by the Zonal Directors/Regional Coordinator before 10th September . Zonal Directors should submit such details to NYKS Hqrs before 25th September every year. The nominations received after the stipulated date will not be entertained. Further, the responsibility of not complying with the instructions will be that of the concerned officer at particular level whereby a Youth Club may not get opportunity for consideration of National Level Award by the committee. Soon after receiving the details and the name of the Youth Club for Award at State Level, funds will be released by NYKS. The date for giving award at State Level may be decided by the concerned Zonal Director and the same may also be intimated to NYKS, Hqrs.

(3) National Level

As mentioned above, the details of the Youth Club, who has been selected for State Level Outstanding Youth Club Award, should reach NYKS Hqrs. by 25th September 2003 It may be ensured that the details may reach by the stipulated date so that accordingly at Hqrs. level further necessary action for the selection of Youth Clubs for National level Award may be decided. Since for National level Youth Club Award, before the convening of final National level Committee meeting, a sub-committee meeting is to be organized which is to be followed by visit of the members of the National level Committee to the concerned Youth Club who has been short-listed by the sub-committee. Based on the visit report of the National Level Committee members, the final selection of the Youth Clubs at National Level is to be undertaken by the National Level Committee.